CineFilmFest Privacy Policy

1. Data Controller & Overview

CineFilmFest ("we", "us", or "our") operates this website and the annual CineFilmFest event.
For the purposes of the General Data Protection Regulation (GDPR) and applicable data protection laws, the legal entity acting as the Data Controller for all personal data processed through this website and during the festival operations is Tanteitalie B.V., a company registered in the Netherlands.
- Website: https://cinefilmfest.com
- Privacy Enquiries: info@cinefilmfest.com (or your preferred email)
- Data Controller Address: Tanteitalie B.V., The Hague
- Registration / Chamber of Commerce (KvK): 63286920

2. Global Submissions & FilmFreeway Integration

CineFilmFest accepts film submissions from filmmakers around the world. To facilitate global submissions, we use FilmFreeway (operated by FilmFreeway Inc., USA) as our third-party submission engine.

How Data Is Collected Globally
- Independent Platform Processing: When you submit a film, project, or personal details via FilmFreeway, your data is initially collected by FilmFreeway under their own terms and privacy practices. FilmFreeway acts as an independent Data Controller for your platform account.
- Data Transferred to CineFilmFest: Once you submit to CineFilmFest, FilmFreeway makes your project data (including filmmaker contact details, biographies, film stills, press kits, and screener access) available to us.
- Local Operational Processing: We access and selectively export necessary project data to conduct judging, select official entries, build festival schedules, produce promotional catalogs, and organize local screening operations in the Netherlands.

3. Data Transfers Outside the European Economic Area (EEA)

Because CineFilmFest operates globally via FilmFreeway, personal data submitted from outside the European Union or European Economic Area (EEA) is transferred and accessed across international borders.
US-Based Services: FilmFreeway is based in the United States. Accessing and importing film submission data from FilmFreeway relies on standard data protection safeguards implemented by FilmFreeway (such as Standard Contractual Clauses or equivalent transfer mechanisms under GDPR Chapter V).
Global Access: If you submit a project from outside the EEA, your submission data is processed to execute the performance of your submission contract with CineFilmFest.

4. Purposes and Legal Bases for Data Processing

We process personal data only when we have a valid legal basis under Article 6 of the GDPR:

Purpose / Activity	Data Categories	Legal Basis (GDPR Art. 6)
Film Submissions & Festival Programming	Name, email, country, biography, film details, screener links, billing info	Performance of a Contract (Art. 6(1)(b)) – processing is necessary to evaluate your submission and execute festival participation.
Festival Operations & Screening Preparation	Technical specs, director/producer contact details, screening files	Performance of a Contract (Art. 6(1)(b)) – necessary to prepare the physical and digital screening event.
Ticketing & Event Access	Name, email, purchase confirmation	Performance of a Contract (Art. 6(1)(b))
Newsletters & Festival Updates	Name, email address	Consent (Art. 6(1)(a)) – collected via explicit website opt-in.
Event Media (Photography/Videography)	Images, audio/video footage from screening venues	Legitimate Interest (Art. 6(1)(f)) – documenting and promoting the cultural activities of CineFilmFest.

5. Media Rights, Event Footage & Promotional Materials

Venue Photography & Video: During public events, panels, and screenings, authorized media crew may capture photography or video recordings of the venue and public areas. Attendees who do not wish to appear in public event media can contact event staff on-site or email info@cinefilmfest.com
Selected Submissions: If your film is officially selected for CineFilmFest, we may publish filmmaker biographies, film stills, trailers, and promotional text on cinefilmfest.com, social media channels, printed programs, and press releases.

6. Data Retention Period

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected:
- Unselected Submissions: Local operational data exported from FilmFreeway for non-selected films is erased within 1 year following the conclusion of the festival edition.
- Selected Submissions & Winners: Contact info, credit listings, and promotional materials are retained for 2 years to maintain historical festival records and coordinate future editions.
- FilmFreeway Profiles: Data stored directly within your FilmFreeway user account must be updated or deleted by you directly through the FilmFreeway platform.

7. Your Data Subject Rights (GDPR)

Regardless of where you reside in the world, in relation to the personal data controlled by CineFilmFest (Tanteitalie B.V.), you have the right to:

• Access & Copy: Request a copy of the personal data we hold about you (Art. 15).
• Rectification: Request corrections to inaccurate or incomplete data (Art. 16).
• Erasure: Request deletion of your personal data ("Right to be Forgotten", Art. 17).
• Restriction & Objection: Object to processing based on legitimate interest or request processing restrictions (Art. 18 & 21).
• Withdraw Consent: Withdraw marketing consent at any time without affecting past processing legality (Art. 7(3)).

To exercise any of these rights, contact us at info@cinefilmfest.com. You also have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

8. Third-Party Links & Website Cookies

This website may link to external sites (such as FilmFreeway, social media platforms, or ticketing providers). CineFilmFest is not responsible for the privacy practices or content of third-party domains. Link to Cookie Policy